US DataVault Digital Archives for E-Mail
In recent years the fastest growing exposure risk in both B2B and B2C litigation lies in the corporate email system. eMail is now one of the most frequent discovery requests in lawsuits. The more you have, the more difficult it is to access and control. And, the costlier it gets to search back years on demand to find what you need for legal. Healthcare and Financial services companies, in particular, face additional stringent compliance requirements and records management obligations (HIPAA & HICFA) for saving and providing access to email and other Corporate documents.
Initial choices prove to be impractical at best:
- Save Everything - Impractical at best AND unnecessary. It's unreasonable to expect to save every piece of email that passes through your company system. Some just won't merit retention and others must compete for storage space with other electronic files and records. Your company may also face significant litigation liability associated with the unnecessary retention of certain email or forms.
- Delete Everything - Foolishly, some corporate policies mandate 60-90 day email purges (only works if added to a corporate sanctioned archiving program). All too late, many find that not all email can be deleted (think Legal). If no company sanctioned archiving process exists, many employees create personal archives either on the network or on their own PCs. This not only engenders overly expensive discovery costs and risks, but also makes total recovery next to impossible.
- Add More Storage - A very ineffective solution. Yes, the raw costs of storage have declined, but even if storage costs were zero , it only addresses half of the solution. At issue: stored information must not only be secure, but must be easily searchable and retrievable as well.
US DataVault 's secured Data Recovery Services can archive, manage, and protect one of your business's most critical assets - email. While also providing you with a critical advantage - the ability to quickly retrieve and use your email records whenever and wherever you need them. And does it in a most cost-effective manner !
US DataVault 's eMail Archiving Services provides an extremely secure, auditable solution for storage, recovery of e-mail records for legal or other use. Our systems and services are specifically designed to comply with existing as well as new and emerging requirements from government or regulatory agencies, such as Sarbanes-Oxley or SEC Rule 17a-4. Whatever your needs, US DataVault 's eMail Archiving Service helps you get into compliance in a surprisingly cost effective way ! |
